Automated Business Flows — Hire-to-Pay on Autopilot
From the moment a new hire lands in your HR system to the moment a payroll file lands in your repository, PayDay Portal runs the day for you. Seven daily flows. Time-triggered. Self-balancing. Per-location or grouped.
Seven Daily Flows That Run Themselves
Each flow replaces a recurring spreadsheet, email chain, or login somebody used to do by hand. Configure once; the platform runs every day after that.
1. Auto Hire & Terminate
A new employee in your HRIS lands in PayDay Portal within minutes — profile created, location assigned, distribution rules applied, Pay Type election queued. On termination: distributions stop, the final payout fires, and the audit archive locks.
2. HR Platform Data Feed
Bidirectional sync with ADP, Paychex, Paylocity, UKG, Workday, Gusto, and others. Demographics, tax setup, garnishments, deductions, and location assignments stay aligned without re-keying. Updates land where they need to live.
3. Pay Type Election
Employees self-elect their preferred payout method — PayCard, Cash, Direct to Bank, Visa Direct ATM, or Payroll Push — from the mobile app or onboarding flow. The CHOICE engine routes funds accordingly. Re-elections honored on the next cycle.
4. Auto Balancing
Triple Ledger reconciles every closed day automatically: L1 Earnings − L2 Payouts + L3 Adjustments = 0. If the books don't balance, Intelligent Alarms surface the variance with the row, the rule, and the manager who needs to look.
5. Time-Triggered Auto Payout
Distributions fire on the schedule you set — end-of-shift, end-of-day, end-of-week, or end-of-pay-period. No manager click, no "run payout" button. The day closes, the payout goes, the receipts archive.
6. Daily Reporting to Your Repository
Per-location or per-group reports push automatically each morning to SFTP, Amazon S3, Box, SharePoint, OneDrive, or your internal data lake. Brand-rolled, region-rolled, or per-store — you pick the cut, we deliver it.
7. Reconciliation Files & API Exports
Payroll-ready files (CSV, XLSX, EDI) and JSON over REST API. Hours, tips, declared tips, deductions, payout method splits — formatted to your provider's spec. Pull on demand or receive on a cron.
From New Hire to Reconciled Books, On a Cron
The same loop runs whether you have one location or a thousand. Each step hands off cleanly to the next, with the audit trail captured at every transition.
Daily Flow Engine
HRIS builds the record
Hire and terminate events sync from ADP, Paychex, Paylocity, UKG, Workday, Gusto, and other systems.
Rules and pay type lock in
Distribution rules, locations, deductions, and employee payout elections are queued for the next cycle.
Triple Ledger checks the day
Closed-day earnings, payouts, and adjustments reconcile before the payout is released.
Payouts and files ship
Funds move on schedule, reports land in your repository, and the audit archive locks the proof.
Where the Files Go — You Pick
Every report and reconciliation file is delivered to the destination of your choice, in the format your downstream systems already understand.
Cloud Repositories
Amazon S3, Google Cloud Storage, Azure Blob — with managed credentials and per-bucket prefixes for location or group routing.
SFTP & FTPS
Public-key or password authentication. Daily, hourly, or per-event drops. Acknowledgement files supported for accounting workflows.
Microsoft 365 & Box
SharePoint document libraries, OneDrive folders, and Box workspaces — with permissions inherited from your tenant.
REST API (JSON)
Pull payroll-ready data on demand — per shift, per day, per pay period. Webhooks announce when a closed day is ready to consume.
Payroll-Ready Files
CSV, XLSX, fixed-width, or EDI formatted to your provider's exact spec. Hours, tips, declared tips, deductions, method splits — ready to import.
GL Journal Entries
Daily debit/credit lines coded to your chart of accounts — per-location or rolled by brand — ready for QuickBooks, Sage Intacct, NetSuite, or your ERP.
Per Location. Per Group. Per Brand.
If your business is one store, automation runs for that store. If your business is fifty stores across three brands, automation rolls up exactly the way your books do — each cut, separately delivered, one configuration.
- Per location — one file per store, dropped to a store-prefixed folder.
- Per group / region — rolled by brand, market, or franchisee.
- Per chart of accounts — GL coding tailored to each entity.
- Same configuration — set once, runs every day.
brands/Brand-A/
loc-001/payroll-2026-05-05.csv ✓
loc-002/payroll-2026-05-05.csv ✓
loc-003/payroll-2026-05-05.csv ✓
brands/Brand-B/
loc-101/payroll-2026-05-05.csv ✓
rollups/
Brand-A-daily-2026-05-05.xlsx ✓
Brand-B-daily-2026-05-05.xlsx ✓
GL-journal-2026-05-05.csv ✓
Same payload also available via GET /v1/exports?date=2026-05-05 for systems that prefer to pull.
Built On the Modules You Already Run
Automated Business Flows is the orchestration layer over the rest of the platform. Nothing new to learn — just configured to run on a schedule.
GratSync feeds the data
Our proprietary sync agent pulls time, sales, tips, and HR records from your stack — no third-party connector, no manual upload. Every flow starts here.
GratShare applies the rules
150+ pooling and distribution algorithms run automatically against the day's data — tip-outs, banquet splits, multi-state compliance, all rendered.
Triple Ledger balances
L1 Earnings − L2 Payouts + L3 Adjustments = 0 — checked every closed day automatically. Auto-balancing without a controller in the loop.
CHOICE moves the money
5 payout methods — PayCard, Cash, Direct to Bank, Visa Direct ATM, Payroll Push — routed by each employee's Pay Type election, fired on time.
Alarms catch exceptions
Auto flows only auto-run when the data agrees with the rules. The 10 Intelligent Alarms surface the edge cases that need a human and pause the rest.
Insights shows live status
Six lenses on every shift. The same screen managers use to validate the day is the screen that shows the day moving through the loop.
Compliance Archive locks proof
Every closed day is archived with the rule version that produced it. Auditors get a single export; you stop saving spreadsheets "just in case."
180+ endpoints stay in sync
POS, time clocks, HR, payroll, Pay Card, digital wallets — the data your flows depend on is fed live, not nightly.*
* Includes both publicly listed integrations and private partner endpoints under NDA. Verification of any specific integration available on request — integrations@gratsync.com.
Who Gets Their Time Back
Automated Business Flows is the difference between "close the day" being a person on payroll and being a cron job.
Operators & GMs
Stop owning the daily payout button. Stop chasing punches. Approve exceptions when they happen; let the rest of the day run.
HR & Payroll Teams
Stop re-keying employees and tax setup between systems. Stop receiving five different files from five different stores. Stop reconciling on Mondays.
Finance & Controllers
Wake up to a balanced day, GL-coded entries in your accounting system, and an audit-ready archive that locks itself. Variances arrive flagged, not buried.
IT & Data Teams
Files land where they're expected. APIs answer when they're queried. No nightly cron jobs you have to babysit. Webhooks tell you when a day is ready.
What Stops Being Manual
Automation is not the goal. Hours back, errors caught, and fewer logins are.
* Includes both publicly listed integrations and private partner endpoints under NDA. Verification of any specific integration available on request — integrations@gratsync.com.
