Insights — The Daily Distribution Lens You Can Defend
Six views over every shift. Live validation against time, sales, and rules. One screen where managers, owners, and auditors all see the same number — and the proof behind it.
A Six-Lens View of Every Day You Distribute
Operators do not need more reports. They need one place where the day's numbers are already reconciled, already validated, and already defensible — before payroll runs.
Time Data
Punches, shifts, hours, and overtime by employee — pulled directly from your time clock or POS time module. The first source of truth for every downstream calculation.
POS Data
Tippable net sales, tip-to-sales ratio, charged tips, cash tips, and service charges — by shift, by section, by day. Synced through GratSync, never re-keyed.
Calculated Data
Your distribution rules applied to live data — pool participation, points, percentages, tip-outs, declared tips, and side-work credits — fully shown and reproducible.
Commission
Sales-driven incentives, banquet gratuities, large-party auto-grats, and bonus rules — calculated alongside tips so nothing is double-counted or missed.
Pay Out
Final per-employee net, by payout method — PayCard, Cash, Direct to Bank, Visa Direct ATM, or Payroll Push. The CHOICE engine's decision, fully traceable.
Export Data
Payroll-ready file with hours, tips, declared tips, deductions, and method splits — formatted to your provider's spec. PDF and Excel exports for archive or audit.
Validation, In Plain English
Every number on the Insights screen is checked against three independent sources before it's shown to you. If something disagrees, you see it — with the context to act on it.
Three-Way Match
Time records, POS sales, and the rules you signed off on are reconciled in real time. The number in the export equals the number on the schedule equals the number on the receipt.
Variance & Outlier Flags
Out-of-pattern tip percentages, unusual tip-outs, missing punches, and split-shift anomalies are surfaced before payout — not after the deposit clears.
Minimum-Wage Visibility (MWV)
Every tipped employee's effective rate is shown for the period — provisional, projected, and final — so you can resolve a tip-credit gap before it becomes a wage-and-hour claim.
Status at a Glance
Each day is marked Open, Closed, Pending, or Funded — and color-coded if a rule disagrees with the data. Operators see what needs attention without reading a report.
Manager Override, Logged
If a manager edits a tip, hour, or distribution, the change is captured with timestamp, reason, and prior value — so the audit trail tells the full story, not just the final number.
Drill-Down to the Punch
Click any total to expand it: shift → employee → punch → ticket. The chain from headline number to source record is one screen, not a help-desk request.
From Punch-In to Payroll, On One Screen
Insights mirrors the day as it actually happens. Each shift moves through four states, and you watch them move.
Open · Live
Punches and tickets stream in from POS and time clocks through GratSync. Provisional totals update in near real time as servers clock out.
Pending · Review
When the day is sales-final, Insights highlights any variance, override, or rule conflict that needs a manager touch before the day can close.
Closed · Reconciled
Three-way match passes. Triple Ledger logs L1 earnings, L2 payouts, and L3 adjustments so the day balances to zero. Approved totals lock for export.
Funded · Paid
CHOICE distributes via PayCard, Cash, Direct to Bank, Visa Direct ATM, or Payroll Push. Each payout is timestamped and traceable to the originating shift.
See How a Dollar Moved
Insights renders each pool, tip-out, and credit as a flow diagram for the day. Click a server, a banquet, or a back-of-house pool and you see exactly which dollars came in, which dollars went out, and which rule sent them there.
- Pool participation — who was in, by shift, with eligible hours and points.
- Tip-out paths — server → busser, bartender, food runner, support — by % or fixed amount.
- Banquet & event splits — fixed-team distribution with manager review built in.
- Per-location rules — different concepts, different pools, one consistent view.
Insights Sits On Top of the Whole Stack
It is not a separate report — it is the live readout of the platform you already run.
One View, Three Jobs Done
Insights replaces the daily back-and-forth between the floor, the back office, and the auditor.
Operator / GM
Closes the day in minutes, not hours. Sees variances, signs off overrides, and approves the export — all from one screen, on a phone or laptop.
Owner / Multi-Unit
Compares tip-to-sales ratios, MWV exposure, and override frequency across every location — without touching a spreadsheet.
Payroll, HR & Auditor
Pulls a closed day, exports the audit trail, and walks any inquiry from headline number to original punch — with the rule version preserved.
What Operators Actually Get Back
Insights is a screen. The result is hours back, errors caught, and a defensible record of every dollar.
* Includes both publicly listed integrations and private partner endpoints under NDA. Verification of any specific integration available on request — integrations@gratsync.com.
