Every Day’s Tip Records, Ready for Audit.
The Tip Compliance Archive keeps each closed day’s records together: time punches, POS tips and sales, the rules used that day, manager changes, payouts, and payroll exports. When finance, legal, or an auditor asks, the answer is already organized.
One Closed-Day Record. Six Proof Points.
A closed day is preserved as a complete record package, not a loose folder of reports. Each layer shows how the tip payout was built, approved, paid, and sent to payroll.
Everything needed to answer how the payout was calculated.
Search by date, location, employee, override, or rule version, then export the record when finance, legal, or an auditor needs proof.
Time records
Clock-in, clock-out, break, and edit history, including who changed a punch, when it changed, and the reason entered.
POS sales & tip data
Tippable net sales, charged tips, cash tips, service charges, and tip-to-sales ratios by shift, section, or employee.
Rule version applied
The exact tip distribution rule that ran that day. If rules change later, prior days keep the version that produced the payout.
Manager overrides
Every override is saved with the prior value, new value, manager identity, timestamp, and reason for the adjustment.
Payouts
What each employee received, by payout method, with timestamps, delivery status, and confirmation IDs where supported.
Exports & deliveries
Payroll-ready files, GL journal entries, and API deliveries sent downstream, with destination and acknowledgement details.
Built for the Question You Haven’t Been Asked Yet.
Three operating principles — baked in, not bolted on.
Closed days are immutable
A closed day cannot be edited — only adjusted via L3 entries that preserve the original. The story of what happened survives.
Rule versions are preserved
When you update a pool rule for tomorrow, yesterday keeps yesterday’s rule. The archive can answer “what would today look like under last quarter’s rules?” without re-running history.
Searchable on every dimension
Date, location, brand, employee, role, override author, rule version, payout method — any combination, any range. The archive is a query surface, not a folder.
From “Pull Everything” to One Export.
A typical wage-and-hour inquiry asks for several years of payroll, time records, tip pool calculations, and the rules that governed them. Without an archive, that’s a multi-week scramble across HRIS, POS, payroll, and email. With the Compliance Archive, it’s a date range and a download.
- Date range +/− location +/− employee — pick the cut.
- Single archive bundle — all six evidence layers, structured and indexed.
- Audit narrative included — the AI Forensic Validation Agents wrote the story; you didn’t have to.
- Counsel-friendly format — PDF + structured CSV/JSON. Your legal team can hand the inquiry off.
Locations: All (15)
Scope: Time + POS + Pools + Overrides + Payouts + Exports
Format: PDF (narrative) + CSV (structured)
Rule versions preserved: 17 across the period
Estimated size: ~412 MB · ~3,400 days
Ready to bundle ✓
Same query also available via GET /v1/archive?from=…&to=… for systems that prefer to pull.
Built From the Systems That Already Run the Day.
The archive does not create a second version of the story. It preserves the records, rules, balances, payouts, validation notes, and reporting views PayDay Portal already uses.
Every archived day points back to the system that produced it.
Start with the closed-day record, then trace the data, rule, adjustment, payout, or narrative back to its platform source.
GratSync
Brings in the time, sales, and tip data that becomes the starting point for each closed-day archive record.
View GratSyncGratShare
Applies the tip pool and distribution rules. The archive keeps the exact rule version used for that day.
View GratShareTriple Ledger
Preserves the closed-day balance across earnings, payouts, and adjustments so the money trail stays intact.
View Triple LedgerAI Forensic Agents
Create the plain-English audit narrative and validation notes stored beside the structured record.
View AI ValidationCHOICE Payouts
Stores payout method, status, timestamp, and confirmation details for each employee line where available.
View PayoutsInsights
Lets teams review a closed day, drill from a headline number to the source record, and understand what happened.
View InsightsThe Calm of Knowing the File Is Already There.
Legal & Compliance
Wage-and-hour inquiries become a date range, not a quarter-long discovery exercise. Counsel-ready exports include the audit narrative, the rule version, and the structured backing data.
Finance & Audit
External audits sample closed days, request the rule that ran that day, and walk the lineage. The Archive answers each request without anyone digging through email.
Operators & Owners
Stop saving spreadsheets “just in case.” The closed-day record is permanent, queryable, and rolls up across locations — brand-rolled or per-store, your call.
