Paychex × PayDay Portal
If you run payroll on Paychex, your tip data should arrive ready to run with it.
Paychex serves more than 745,000 US businesses — from a single-restaurant operator on Flex to a fifty-location group on the PEO. PayDay Portal sits in front of Paychex and does the one job Paychex doesn’t: turn raw POS punches and tickets into FLSA-clean, pool-applied, tax-coded earnings, and deliver them into your Paychex setup with zero manual entry. The result: Monday payroll runs without a Sunday-night spreadsheet.
Paychex serves 745,000+ US businesses with payroll, HR, time, and benefits.
Paychex Inc. (NASDAQ: PAYX) is one of the most-deployed payroll platforms in the United States, with the Paychex Flex platform spanning payroll, time tracking, HR, benefits, retirement, and PEO co-employment. PayDay Portal extends Paychex with what hospitality operators ask for that Paychex doesn’t natively run: 150+ tip pooling algorithms, FLSA tip-credit math, declared cash tip handling, banquet and event splits, and same-day pay through the CHOICE engine.
Two Layers. One Featured Partner Relationship.
Direct API into the Paychex stack
- Paychex Flex (REST API) — earnings, employees, garnishments, and deductions in real time
- Paychex PEO — supported under co-employment customers
- Paychex Solo & Go — lightweight integration for solo operators and very small accounts
- Paychex Time — workforce time data via WageSync
- Earnings codes — tax-coded tip earnings pre-mapped to your Paychex setup
- Cadence — real-time, daily, or your defined pay cycle
- CHOICE same-day pay — PayCard, Cash, Direct to Bank, Visa Direct ATM, Payroll Push
Joint go-to-market across Paychex accounts
- Reciprocal recommendations — into Paychex’s SMB and mid-market hospitality accounts
- Coordinated implementation — one onboarding plan when both products land at the same time
- Joint customer success — named escalation paths on both sides
- Verified integration — live integration; not a marketplace listing
POS → PayDay Portal → Paychex → Paycheck
Four steps, automated, every pay period.
POS data flows in
GratSync, SalesSync, and WageSync pull tip, sales, and labor data from your POS and time clocks — live, not nightly.
PDP pools & reconciles
150+ pooling rules run, Triple Ledger reconciles every shift, FLSA & state law applied automatically.
Paychex receives clean data
Tax-coded earnings flow via direct API into Paychex Flex. Zero manual entry, zero re-keying.
Employees get paid
Paychex runs payroll on your cycle. CHOICE delivers same-day pay if elected.
Three operator outcomes you can name on your next payroll Monday.
Sunday-night spreadsheet, gone
No more manager-typed tip totals on a phone. Tax-coded earnings arrive in Paychex Flex by the time your payroll batch runs.
FLSA exposure, surfaced
Tip-credit gaps and 80/20 issues flag in real time, not at year-end. Makeup pay is posted to the right Paychex earnings code, automatically.
One source of truth
The same number in PDP Insights, your Paychex check, and your GL journal. Reconciliation Monday becomes a glance.
Whichever Side You Start From
Here’s what PayDay Portal adds.
Paychex handles payroll. PayDay Portal handles everything that comes before payroll: 150+ pooling rules, FLSA compliance across 45+ states, automated tip-credit math, makeup-pay tracking, declared cash tip handling, and clean payroll-ready exports that flow directly into Paychex Flex — no manual entry, no spreadsheets, no reconciliation errors at year-end.
Add PDP to your Paychex stackHere’s why Paychex is a strong payroll match.
Paychex Flex covers single-store SMBs through 50+ location groups on one platform. We integrate directly via the Flex API, our engineering teams collaborate on the data spec, and shared customers get a single accountable success motion. If you’re evaluating payroll, Paychex is one of two providers we’ll always recommend looking at.
Visit PaychexFeatured payroll partnership confirmed and actively maintained. Direct API integration with Paychex Flex (and supported across Solo, Go, and PEO). Built and patched by our engineering team — no third-party middleware. For technical questions about this integration, contact integrations@gratsync.com. For partnership or commercial inquiries, contact partnerships@gratsync.com.
Run Paychex + PayDay Portal Together
Book a 30-minute walkthrough with a specialist who knows both platforms. We’ll show you the data flow into your specific Paychex products and answer any operational questions.
